Strytex classifies all documents as:
|Staff||An easy one first. Any document that has a person’s name on it. It can list multiple people, e.g. group training attendance records.|
|Property||Documents that refer to the whole of a building or facility your company owns or rents. Often has the physical street address on the certificate. Some certificates list multiple properties.|
|Asset|| Any document that refers to a piece of plant or equipment your company owns or leases. This can be anything from laptops and mobile phones to boilers and trucks, pieces of art, etc.|
In the financial definition, “asset” can also refer to tangible assets, intangible assets, fixed assets, current asset, etc. Strytex is a governance risk and compliance system, not a financial system so while there is a lot of overlap, we don’t track every asset, e.g inventory, cash in hand etc.
|Product||Documents that relate to a specific product or service that an organisation manufactures or provides. As patents generally refer to a product or service these documents are classified as product-related documents.|
|Contract/Project||Often contracts include compliance requirements, e.g supplier must be insured at all times, a particular project must carry it’s own project related insureance.|
|Company||Most of what’s left over generally relate to the organisation as a whole, i.e insurance certificates, policies and procedures, business registrations, business licences, etc. and even includes some intangible assets like trademarks.|