How Strytex makes everything compliance easier.

stytex_compliance

How Strytex works. MDRs and MASSOTs

Who or what is non compliant and why?

To answer these two questions; we simply need your Mandatory Documentary Requirements and the latest copies of all relevant compliance documents. Using these two vital pieces of information we can then define who is and is not compliant.

Mandatory Documentary Requirements (MDR)

Every organisation has its own compliance policies and requirements for its Staff, Facilities, Suppliers and Contractors.

These, with government and industry policies and regulations, define the different mandatory documentary requirements.

Depending on the different Strytex service module we can set up different MDRs for Staff, Facilities, Suppliers and Contractors. Contractors are simply a category of supplier so we handle them the same way.

Each MDR in each service module operates in exactly the same way

  • Step 1 – Assign the Staff or Facilities, or Suppliers and Contractors into groups.
  • Step 2 – Assign mandatory compliance documents to each group.
  • Step 3 – If there are any “groups of one”, assign additional mandatory compliance documents to those specific Staff or Facilities or Suppliers and Contractors.

The system now knows the list of MDRs for each and every Staff, Facility and Supplier and Contractor. By checking the status of the documents loaded for each Staff, Facility and Supplier and Contractor, the system can report on who or what is non-compliant and why.

FREE document loading to your Managed Single Source of Truth (MASSOT)

Every organisation has piles of compliance paperwork and for everyone, it’s an administrative nightmare. We remove that administrative pain and cost and store all your compliance documents on your secure site creating a MASSOT for your whole organisation.

Based on many years experience, we have classified every type of compliance document into one of five classes. Depending on the module(s) chosen; we manage certain classes of compliance documents for you. All you need to do is fax, email or post them to us and we

  1. load them on to your system,
  2. check the data is entered correctly,
  3. lock the document and then,
  4. chase them when they near their expiry dates, be it monthly or every ten years.

You may still load the other classes of documents. Your storage is free. They will simply be under your management.

  • Modules
  • Document Class
    • About to expire
    • Have expired
    • Require remedial action, e.g a failed audit report
  • Company
    • Are about to expire
    • Which have expired
    • Which ones require remedial action, e.g a failed audit report
  • Staff
  • Product
  • Property Plant & Equipment
  • Project
  • Staff
  •  
  •   Strytex Managed
  •   Strytex Managed
  • Member
  • Member
  • Member
  • Facility
  •  
  •   Strytex Managed
  • Member
  • Member
  •   Strytex Managed
  • Member
  • Staff & Facility
  •  
  •   Strytex Managed
  •   Strytex Managed
  •   Strytex Managed
  •   Strytex Managed
  •   Strytex Managed
  • Suppliers & Contractors
  •  
  •   Strytex Managed
  •   Strytex Managed
  •  
  •   Strytex Managed
  •   Strytex Managed
  • Data Sheets
  •  
  •  
  •  
  •   Strytex Managed
  •  
  •  

Strytex Managed: Documents managed by Strytex
Member: Documents managed by the Member organisation

For Suppliers and Contractors, we only manage the mandatory required documents for that supplier/contractor.  We do not manage all their documents, however they can load as many documents as they like.

Non Compliance

Compliance is about RISK. A missing document or an expired document are only two causes for non-compliance. To reduce your risk, we define four categories of non-compliance

  • A document is missing
  • A document has expired
  • A document’s secondary attributes do not meet your requirements, e.g a supplier is only insured for $5 million when your require $10 million
  • A document has highlighted defects and corrective actions, e.g. the quarterly fire detection audit notes that some detectors are not working. We mark this as “Failed” and only mark it as compliant once the defects have been corrected.

Any one of these conditions will be flagged as a non-compliance status for any Staff, Facility, Supplier or Contractor.