- Global Glossary, Property
Annual Essential Safety Measures Report (AESMR)
- Published 8 November 2019
- Updated 5 March 2022
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Description
An Annual Essential Safety Measures Report (AESMR) is an annual report that is required to be completed by the owner of all commercial buildings, or places of public entertainment, in relation to all essential safety measures in that building.
The report (formerly referred to as a Form 10 or Form 15) will include all Essential Safety Measures items as listed on the building’s occupancy permit. If the building does not have an occupancy permit (which is usually the case if construction was prior to 1st July 1994) then it will include all existing Essential Safety Measure items that have been identified.
The report is to confirm that the owner has taken all reasonable steps to ensure that each essential safety measure is operating at the required level of performance or to fulfil its purpose.
Associated Documents
Occupancy Permit
For properties built or altered after July 1994, an occupancy permit will have been issued. This occupancy permit will list all the required essential safety measures for the building. The AESMR must cover all measures listed in the occupancy permit.
For buildings pre July 1994, if you do not have an Occupancy Permit for a property, we strongly recommend getting a surveyor in to create an emergency measures maintenance schedule for the property to ensure that you are maintaining all emergency measures.
Geographic relevance
Victoria, Australia
ORC Matrix Classification
Obligation Hierarchy
| Hierarchy | Comments | |
|---|---|---|
|
Governmental |
Yes |
This is a state government legislated requirement. At the moment, there is no requirement to lodge the AESMR with the local government authority, however it must be provided on request. |
|
Critical |
No |
|
|
Essential |
No |
|
|
Ethical |
No |
|
|
Discretionary |
No |
|
|
Legacy |
No |
|
Risk Topic
This compliance document can be part of multiple risk topics, e.g.
- EHS/WHS
- Fire Safety
- Business continuity
- etc
Each organisation must create its own lexicon of risk topics and assign each compliance document to one or more risk topics.
Compliance Class
| Class | Comments | |
|---|---|---|
|
Staff |
No |
|
|
Property |
Yes |
While relying on multiple asset compliance documents, this document itself refers to a whole property. |
|
Asset |
No |
|
|
Product |
No |
|
|
Contract |
No |
|
|
Company |
No |
|
How used
Internal Assurance
This is a mandatory regulatory requirement for all commercial property owners in Victoria. Leaseholders. Check your lease to see if you are responsible for generating the AESMR.
External Assurance
Under WHS Duty of care, leaseholders often ask their landlords for this certificate.
Details
Also known as
We haven’t heard of them being referred to as anything else yet.
Variants
Essential Safety Measures Service Report
This can be the summary report that a service provider suppliers that lists all the regular maintenance checks they have carried out, usually on a 6monhtly or yearly basis. THIS IS NOT AN AESMR.
Essential Safety Measures Service callout report
When a maintenance engineer is called out to fix a problem, outside of the usual maintenance cycle, they often provide a callout report.
Renewal Frequency
- AESMRs – Yearly
- Essential Safety Measures Service report – often every 6 months
2nd level attributes
None that we are aware of yet.
Relevant Acts, Regulations and Standards
The term ‘essential safety measure’ is defined in Part 15 of the Building Regulations 2018 (the Regulations) and includes items listed in Schedule 8 of the Regulations.
Essential safety measures apply to all buildings apart from a house or outbuilding. These include the following classes, as defined in A3.2 of the National Construction Code Series Volume One, Building Code of Australia Class 2–9 Buildings (BCA)
Useful Links
- Copyright © Strytex Pty Ltd 2023
Table of Contents
Nigel Dalton-Brown GAICD, AMIIA, MBA
Managing Director
Nigel is the Founder of Strytex and has been presenting and writing on Goverence, Obligational Awarenss, Risk Management and Compliance administration (GORC) since 2010.
